I Introduction

1 About ROIS-DS

The Joint Support Center for Data Science Research (ROIS-DS) was established in 2016 within ROIS. Our mission is to support a wide range of researchers and students involved in data science, data-driven science, and data-oriented science as a whole.
(To learn more about ROIS, please visit https://www.rois.ac.jp/en/ ).

Currently ROIS-DS consists of seven research centers covering a wide range of Data Science-related fields, from life sciences, geosciences, statistical mathematics, informatics to social sciences and humanities.
(To learn more about ROIS-DS, please visit https://ds.rois.ac.jp/en/ ).

We invite research proposals for our open collaborative research program called "ROIS-DS-JOINT"to complement the mission,. The main objective of this program is to maximize opportunities for a wide range of researchers to collaborate with us using our facilities and resources.

2 Outline of the ROIS-DS-JOINT program

We will accept proposals in the following two categories; (1) Joint Research Program, and (2) Joint Research Meeting Program. See Section II, Call for Proposals, for details.

3 Schedule

• Start of the program for FY2024-1st: 1st April, 2024
• Dead line for the submission:16th May, 2024 (12:00JST)
• Announcement of the decision: Early July

II Call for Proposals

1 Type of the Programs

1.1 The Joint Research Program

Outline

• Each project must be carry out under the close relationship with the member(s) of the corresponding ROIS-DS centers, namely the host scientist(s). Proposals should be good and solid as collaborative research with clearly specified targets in the area of data science. It is expected that each project will be carried out utilizing the facilities and resources available at the ROIS-DS, and that the research plan has to be agreed upon with the host scientist(s) prior to the submission. The size of the research group is expected to be small enough to establish good communication and collaboration.
• Those projects aimed at mere data acquisition will not be accepted by this program. Also, it is requested to describe concrete plan and the methods of data analysis and sharing in the “Research Plans and Methods” section.
• Each project can be renewed annually up to 3 years, although renewed proposal has to be submitted each year.

Budget

ROIS-DS will provide up to 1,000,000 JPY to each approved project as research expense, which is limited to the direct cost necessary to conduct the project such as consumables and cost of labors used at the host centers, for example. Salary and the purchase of standard equipment are not allowed. Entire budget is handled (ordering / inspection) through your host scientist at ROIS-DS. There will be no budget transfer from ROIS-DS to other organizations. Budget request will carefully be examined by the evaluation committee and the ROIS-DS promotion section according to the suitability. The amount granted may result in reduction. Those projects aimed at mere data acquisition will not be accepted by this program. Also, it is requested to describe concrete plan and the methods of data analysis and sharing in the “Research Plans and Methods” section.

Each project can be renewed annually up to 3 years, although renewed proposal has to be submitted each year.

Travel expenses are to visit ROIS-DS centers to carry out the project. Round-trip and accommodation fees and daily allowance can be included.

See below or consult ROIS-DS members or the promotion section for details.

• Round-trip transportation fee: The most economical ticket from the affiliated institution to the corresponding ROIS-DS centers.
• Accommodation fee: Faculty / Researchers 12,000 yen, Students 8,000 yen /night.
  However, an additional 1,000 yen per night will be charged for the following places of stay; Saitama City, Chiba City, 23 wards of Tokyo, Yokohama City, Kawasaki City, Sagamihara City, Nagoya City, Kyoto City, Osaka City, Sakai City, Kobe City, Hiroshima City and Fukuoka City.
• Daily allowance: Faculty / Researchers 2,500 yen, Students 1,500 yen.

Expenditure for conference participation fee, including trip, is granted only if results from this program are presented (either posters or oral presentations) , and the support from "ROIS-DS-JOINT" is acknowledged in the appropriate way.

Publication fee (regular papers or peer-reviewed conference papers) can be granted if support from "ROIS-DS-JOINT" is clearly stated in the acknowledgment or appropriate sections.

Important Notices

• Each proposal has to be discussed and agreed upon with the host scientist(s) prior to the submission. At least one of the ROIS-DS members has to be included in your proposal as the host scientist(s).
• Each project is expected to be carried out at the centers of ROIS-DS. In the case you need to carry out the projects outside the ROIS-DS, although it is exceptional, please justify the reasons of necessity and describe the detailed plans either in the “Research Plans and Methods” or “Additional Notes” sections.
• Each project can be renewed annually up to 3 years, although renewed proposal has to be submitted each year.
• The accepted program has to be finished by the 31st March, 2024. Submit report by the 30th April, 2024.

1.2 The Joint Research Meeting Program

Outline

• In this category, small and independent meetings on the study of future collaboration plans, lectures or seminars on data science, for example, will be supported. Those attached to other conferences are not supported. The meetings can be held as closed according to the necessity.

Budget

• ROIS-DS will provide up to 500,000 JPY in total to each approved plan as expenses for travel and rental/room fees, for example. Salary and the purchase of standard equipment are not allowed. Entire budget is handled (ordering / inspection) through your host scientist at ROIS-DS. There will be no budget transfer from ROIS-DS to other organizations. Budget request will carefully be examined by the evaluation committee and the ROIS-DS promotion section according to the suitability. The amount granted may result in reduction.
• Travel expenses are to visit ROIS-DS centers, or to send out the members of ROIS-DS as lecturers, presenters, or speakers to the location of applicant’s organization.
• Please discuss with the ROIS-DS member(s) and ask for the suitability and availability in advance.
• See below or consult ROIS-DS members or the promotion section for details.
  • Round-trip transportation fee: The most economical ticket from the affiliated institution to the corresponding ROIS-DS centers.
  • Accommodation fee: Faculty / Researchers 12,000 yen, Students 8,000 yen /night.
    However, an additional 1,000 yen per night will be charged for the following places of stay; Saitama City, Chiba City, 23 wards of Tokyo, Yokohama City, Kawasaki City, Sagamihara City, Nagoya City, Kyoto City, Osaka City, Sakai City, Kobe City, Hiroshima City and Fukuoka City.
  • Daily allowance: Faculty / Researchers 2,500 yen, Students 1,500 yen.

Important Notices

• Each proposal has to be discussed and agreed upon with the host scientist(s) prior to the submission. At least one of the ROIS-DS members has to be included in your proposal as the host scientist(s).
• Please use facilities of ROIS or those affiliated to the group member's organizations for the meeting place. In the case using other facilities, describe the reasons of necessity in the “Additional Notes” section.
• Public announcement of the meeting through the web page of ROIS-DS is available. Please contact ROIS-DS promotion section upon necessity. It is requested to acknowledge the support by the "ROIS-DS-JOINT" program in an appropriate way.
• The accepted meeting has to be held by the 31st March, 2025. When the meeting is finished, please inform the promotion section through the host scientist and submit report within 30 days.

2 Members of the Collaboration Groups

(1) The Applicant and collaborator to the Joint Research Program

• The applicant to the joint research program is the person who represents and participates in the major part of the proposed project throughout the duration period. A person cannot be an applicant of more than two projects at the same time. Eligible applicants are the researchers employed by universities or governmental (either national or local) or non-profit institutes either in domestic or foreign countries. The person who is employed by ROIS, company or governmental organization, as a non-researcher position, or other organizations, or students can join this program as a collaborator. Send inquiry to the appropriate center or the ROIS-DS promotion section for details.
• Important Notices
• Please name one of the ROIS-DS members as the host scientist, so as to act as a person in charge of the accounting affairs. Only the host can handle transactions of the budget.
• The applicant and collaborators outside ROIS have to obtain written permission from the director or supervisor, or the equivalent, of their departments, or the equivalent, in advance.
• Students can only be involved as a collaborator. For the undergraduate students, please specify the reasons of necessity in the application. Written permission from the supervisor, advisor or department head, or equivalent, is required.
• Members of ROIS can not be an applicant, and can only be a collaborator.

(2) The Applicant and collaborator to the Joint Research Meeting Program

The applicant to the joint research meeting program is the person who represents the proposed project. A person cannot be an applicant of more than two projects at the same time. Eligible applicants are the persons (not necessarily be a researcher) employed by universities, governmental (either national or local) or non-governmental organizations or companies either in domestic or foreign countries. Students can only be involved as a collaborator.

Important Notices

• There are several differences in the conditions from those of the joint research program. Please refer to the above section or send inquiry to the appropriate center or the ROIS-DS promotion section for details.
• Please name one of the ROIS-DS members as the host scientist, so as to act as a person in charge of the accounting affairs. Only the host can handle transactions of the budget.
• The applicant and collaborators outside ROIS have to obtain written permission from the director or supervisor, or the equivalent, of their departments, or the equivalent, in advance.
• Students can only be involved as a collaborator. For the undergraduate students, please specify the reasons of necessity in the application. Written permission from the supervisor, advisor or department head, or equivalent, is required.
• Members of ROIS can not be an applicant, and can only be a collaborator.

III Budget

• ROIS-DS will provide up to 1,000,000 JPY or 500,000 JPY to the Joint Research Program and the Joint Research Meeting Program, respectively. Send inquiry to the ROIS-DS members or the ROIS-DS promotion section for details.
• Each budget is handled (ordering / inspection) through your host scientist at ROIS-DS. There will be no budget transfer from ROIS-DS to other organizations. Please name one of the ROIS-DS members as the host scientist, so as to act as a person in charge of the accounting affairs.
• Budget request will carefully be examined by the evaluation committee and the ROIS-DS promotion section according to the suitability. The amount granted may result in reduction.

IV Submission of the Application

1 Submission Procedure

Submission of the proposals to "ROIS-DS-JOINT", please use web-based on-line system JROIS (Joint-Research On-line Integrated System） for DS.

• Those who will apply to the "" program are requested to make contact with the members of ROIS-DS centers of your interest, and ask for their availability, and discuss your plans in advance, because capacity and the conditions for acceptance differ depending on the centers. Please refer "ROIS-DS Reseachers" for the names of members and the Appendix for their activities.
• One of the researchers of the ROIS-DS centers has to be included among the collaborators as a host scientist, so as to act as a person in charge of the handling of the budget. Each proposal will carefully be examined the evaluation committee before acceptance. Written permission from the director or the supervisor, or the equivalent, of the department, or the equivalent, is required; however, you do not have to send those forms to us, but please keep them until the project is finished.
  
  

2 Application form

Please download from the following.

• JROIS(Joint Research Online System) for DS

3 Methodology

Please note that you have to use “the NEW” JROIS On-Line Submission System.

4 Important Dates

1. Deadline of the submission of the proposals
   16th May, 2024 12:00 (Japan Standard Time)
2. Notification of Acceptance
   Currently scheduled around top-July, 2024
3. Finishing date of the project and deadline of the report
   The accepted program has to be finished by the 31st March, 2025.
4. Submit report by the 30th April, 2025

4 Contact

ROIS-DS promotion section
Data Science Building 2F
10-3 Midori-Cho, Tachikawa, Tokyo 190-0014
email: ds_koubo@rois.ac.jp
phone: +81-42-512-9254

5 Miscelleneous Issues

1. Your personal information will be properly handled according to the Personal Information Protection Regulations (Japanese version only) of ROIS. We do not use your personal information other than things about "ROIS-DS-JOINT".
2. Each project has to prepare and send report within 30 days after the termination of the project. You may separate your report into OPEN part and NON-OPEN part. Only the contents in the OPEN part may be disclosed to the public or used as a material for public relations activity of ROIS.
3. Upon publication of the outcome from the "ROIS-DS-JOINT" program, please send a copy of the paper (pdf file, for example) to the ROIS-DS promotion section. We also request to acknowledge the program in the paper as follows:
   
   This work was supported (, in part,) by "ROIS-DS-JOINT (I.D. of your project) to Your Name.
4. In case patent or other intellectual property be produced through the "ROIS-DS-JOINT" project, please contact the ROIS-DS promotion section for further discussions.

V APPENDIX

Table1 ROIS-DS Centers and Their Projects

Research location

1. ① 10-3 Midori-Cho, Tachikawa, Tokyo 190-0014 (Data Science Building 1F)
2. ② 10-3 Midori-Cho, Tachikawa, Tokyo 190-0014 (Data Science Building 2F)
3. ③ 10-3 Midori-Cho, Tachikawa, Tokyo 190-0014 (ISM)
4. ①②③ https://ds.rois.ac.jp/en_access/
5. ④ 2-1-2 Hitotsubashi, Chiyoda-ku, Tokyo 101-8430 (NII)
   https://www.nii.ac.jp/en/about/access/
6. ⑤ Yata 1111, Mishima, Shizuoka 411-8540 (NIG)
   https://www.nig.ac.jp/nig/about-nig/access]
7. ⑥ Univ. of Tokyo Kashiwa-no-ha Campus Station Satellite 6F 178-4-4 Wakashiba, Kashiwa-shi, Chiba 277-0871
   http://dbcls.rois.ac.jp/access-en.html